Booking Confirmation Email Examples
Last updated: February 11, 2026
Booking confirmation emails are sent to customers after they have completed a booking or reservation. These emails serve to reassure customers that their booking has been successfully processed and provide important details.
Pre-booking Confirmation Emails
Send these emails immediately after a customer shows interest but hasn't finalized their booking.
Reservation Interest Follow-up
Subject:
Complete Your Booking! 🔔
Preview:
Finalize your reservation with us today!
Hi there, We noticed you were interested in booking with us but haven’t completed your reservation yet. Let us know if you have any questions or need assistance. We’re here to help you with the booking process. Your perfect stay awaits! [Complete Your Booking] Cheers, The Team
Send after the customer shows interest but hasn't completed the booking within 24 hours.
Booking Assistance Email
Subject:
Need Help with Your Booking?
Preview:
We’re here to assist you anytime.
Hi there, It looks like you were trying to make a reservation but didn’t finish the process. If there’s anything stopping you, let us know—we’re here to help! Reach out, and we’ll make sure everything goes smoothly from here. [Contact Us Now] Best, The Team
Send if the customer is stalled in the booking process for more than 48 hours.
Early Bird Booking Reminder
Subject:
Secure Your Spot Today! 🛏️
Preview:
Rooms are filling up fast. Book now!
Hi there, We wanted to remind you to secure your booking before our slots fill up. Everyone is excited to stay with us, and we’d love to have you on board! Don’t miss out on this chance. [Book Now] Warm regards, The Team
Send 48 hours after a customer expresses interest but hasn't completed booking.
Initial Booking Confirmation Emails
Send these emails immediately after a booking is completed to confirm the reservation.
Reservation Confirmed Email
Subject:
Your Booking is Confirmed! 🎉
Preview:
Get ready for your stay with us.
Hi there, Thank you for choosing us for your stay! We’re thrilled to confirm your reservation. Here are the details: - Reservation Number: 123456 - Check-in Date: 01-Jan-2023 We’re excited to host you! [View Your Booking] Kind regards, The Team
Send immediately after a customer completes their booking.
Successful Booking Details Email
Subject:
Booking Details Enclosed
Preview:
Everything you need to know for your stay.
Hi there, Congratulations on confirming your booking. Here’s a quick rundown of your reservation: - Reservation ID: 789012 - Dates: 02-Feb-2023 to 05-Feb-2023 Looking forward to hosting you soon! [Review Your Booking] Cheers, The Team
Send immediately upon booking to provide the customer with their reservation details.
Your Stay is Booked
Subject:
Welcome Aboard! 🌟
Preview:
Your reservation is set.
Hi there, Your reservation is all set! We’re delighted to have you stay with us. Here are your booking details: - Confirmation #: 345678 - Arrive on: 10-Mar-2023 We can’t wait to see you! [See Booking Confirmation] Best regards, The Team
Send as soon as the booking confirmation is processed to reassure the customer.
Booking Reminder Emails
Send these emails to remind customers of their upcoming reservation 2-7 days before arrival.
Upcoming Stay Reminder
Subject:
Your Stay is Just Days Away! 🗓️
Preview:
Here's a friendly reminder of your upcoming stay.
Hi there, Excitement is building! Just a reminder that your upcoming stay is right around the corner. We’re busy making everything perfect for you! Get ready for an unforgettable experience. [View Reservation Details] Warm regards, The Team
Send 3-5 days before the customer’s arrival date.
Your Vacation Awaits
Subject:
Countdown to Your Stay
Preview:
Only a few days until you arrive!
Hi there, We’re counting down the days until your arrival! We just wanted to remind you of your stay with us starting soon. Everything’s set for an amazing visit! [Check Your Booking] Regards, The Team
Send 2-4 days before the scheduled check-in.
Prepare for Your Arrival
Subject:
Ready for Your Journey? 🚞
Preview:
Your room awaits—are you packed?
Hi there, It’s almost time for your adventure! We’re super excited to welcome you and wanted to remind you that your reservation begins soon. We’ve got everything covered for a fantastic stay. [Get More Details] Cheers, The Team
Send 5-7 days before the arrival to ensure the customer is prepared.
Post-stay Follow-up Emails
Send these emails after the stay to thank customers and invite feedback.
Thank You for Staying With Us
Subject:
Thanks for Visiting Us! 😊
Preview:
We hope you enjoyed your stay.
Hi there, Thank you for choosing us for your recent stay. We hope you had a fantastic time and made wonderful memories. We’d love to hear your feedback to keep improving. [Share Your Feedback] Warm regards, The Team
Send 1-2 days after the customer checks out to thank and gather feedback.
We Value Your Opinion
Subject:
How Was Your Stay? 🛌
Preview:
Your feedback matters to us!
Hi there, We hope you enjoyed your experience with us. We’re on a mission to provide the best service possible and would love your insights. Please share your thoughts and help us serve you better. [Leave a Review] Best, The Team
Send 3-5 days post-checkout for honest feedback and reviews.
Share Your Experience
Subject:
Tell Us About Your Stay
Preview:
We’d love to hear your story.
Hi there, Thank you for staying with us! We’re eager to hear about your experience and how we can make your next visit even better. Share your experiences and any suggestions you might have. [Give Feedback] Cheers, The Team
Send 5-7 days after the stay to gently encourage valuable feedback and encourage return customers.
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