Appointment Reminder Email Examples
Last updated: February 11, 2026
Appointment reminders are crucial for ensuring that clients or patients do not miss scheduled appointments. Sending these reminders helps reduce no-shows and keeps your schedule running smoothly.
Initial appointment notification
Send these emails immediately after an appointment is booked to confirm the details with the recipient.
Appointment confirmation email
Subject:
Your appointment is confirmed!
Preview:
Here are the details of your upcoming appointment.
Hi there, We are pleased to confirm your appointment on [Date] at [Time]. Please make sure to arrive 15 minutes early. Should you need to reschedule, feel free to contact us. [View Details] Thank you, The Team
Send immediately after an appointment is booked to confirm the details with the client.
Welcome to our practice
Subject:
Welcome! Your appointment is set
Preview:
Thanks for booking your appointment with us.
Hello, Thank you for choosing our practice. We're excited to have you. Your appointment is confirmed for [Date] at [Time]. We look forward to seeing you! [Add to Calendar] Best regards, The Team
Send to new clients immediately after their first appointment is booked.
New booking confirmation
Subject:
Booking confirmed: See you soon!
Preview:
Your appointment at [Location] is set.
Hey, Your appointment at [Location] on [Date] at [Time] is confirmed. Please ensure you have all necessary documents with you. [Get Directions] Kind regards, The Team
Immediately confirm bookings with essential details for the appointment.
Upcoming appointment reminders
Send these emails to remind clients of their scheduled appointments. Typically sent 24-48 hours before the appointment time.
24-hour reminder email
Subject:
🕒 Reminder: Your appointment tomorrow
Preview:
Don't forget your appointment with us tomorrow.
Hi there, This is a friendly reminder that your appointment is scheduled for tomorrow at [Time]. We look forward to your visit. Please give us a call if you have any questions. [See Details] Thank you, The Team
Send 24 hours before the appointment to ensure the client remembers.
48-hour reminder notice
Subject:
🗓️ Your appointment in two days
Preview:
Just a quick note about your appointment this week.
Hello, Just a quick reminder that your appointment is in two days on [Date] at [Time]. Please arrive at least 10 minutes early to complete any necessary paperwork. [Confirm Attendance] Best, The Team
Send 48 hours before the appointment, allowing time for rescheduling if necessary.
Upcoming appointment check-in
Subject:
Reminder: Appointment in two days
Preview:
We're looking forward to seeing you soon!
Hey, Just a reminder that your appointment is in two days on [Date] at [Time]. Let us know if there's anything specific you want to discuss during your visit. [Contact Us] Regards, The Team
Best sent 48 hours in advance, providing a timely reminder and open communication line.
Last-minute appointment alerts
Send these emails the morning of the appointment to ensure it's fresh in the client's mind.
Same-day appointment alert
Subject:
⏰ Don't forget: Your appointment today
Preview:
We're looking forward to your visit today!
Hi there, Just a quick reminder that your appointment is today at [Time]. Please plan to arrive a few minutes early. [Get Directions] Thank you, The Team
Send on the morning of the appointment to ensure it stays top-of-mind.
Morning reminder for today
Subject:
📅 Your appointment is today!
Preview:
Just a reminder about your appointment.
Hello, Friendly reminder that your appointment is today at [Time]. Don't forget to bring any necessary documents. [See Directions] Looking forward, The Team
Best sent a few hours before the scheduled appointment time.
Final appointment reminder
Subject:
Today's the day: Appointment reminder
Preview:
We're excited to see you later today!
Hey, This is your final reminder that you have an appointment today at [Time]. Please contact us if you need to make any adjustments to your schedule. [Contact Us] See you soon, The Team
Send a few hours before the appointment, giving clients a last chance to confirm or reschedule.
Post-appointment follow-ups
Use these emails to follow up with clients after their appointment, providing any necessary information or feedback requests.
Thank you for visiting us
Subject:
We'd love your feedback!
Preview:
Thank you for your visit. Share your thoughts.
Hi there, Thank you for visiting us today! We hope you had a pleasant experience. We'd love to hear your feedback on how we can improve. [Leave Feedback] Kind regards, The Team
Send shortly after the appointment for fresh impressions.
Follow-up on your appointment
Subject:
How did it go? Share with us!
Preview:
Let's improve your next visit.
Hello, We hope you found your recent appointment helpful. We aim to provide the best experience possible, so please let us know how we did. [Give Feedback] Warm regards, The Team
Send within 24 hours after the appointment to gather valuable insights.
Your opinion matters to us
Subject:
Thank you for your visit!
Preview:
We appreciate your feedback after your appointment.
Hey, Thank you for attending your appointment. We're always striving to improve. Please take a moment to share your thoughts with us. [Share Your Thoughts] Thank you, The Team
Best sent a day after the appointment to capture customer feedback.
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